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# Module Calendar (formerly Schedule)

You will in this article how to create schedules for employees.

## Calendar module - Schedules

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendarsheduleoneday_1svyumx.gif)

### How to add a schedule:
1. Click on the selected day.
2. On the right, click on `+ Add schedule`.
3. Select schedule type. `Fixed` hours of start and end, or `Flexible` with option to set number of working hours.
4. Additional options
* `Overtime schedule` – the whole day is counted as overtime.
* `Count overtime before schedule` – if employee clocks in before the schedule, every minute will be counted as an overtime
* `Count overtime after schedule` - if employee clocks out after the schedule, every minute will be counted as an overtime
* `Add automatic break` - after selecting this option, specify the duration in minutes for the day. As a result, users do not have to report an event break manually.
5. Optionally you can define the position.
6. Click `Save`.
7. *The schedule has been planned. Now select employees and click the blue button `Publish`.
8. That’s all!

### Publish ✅
It’s the approval of prepared Schedule. Until you don’t publish Schedule, it will not be available for employees.
**Remember to select the employees to whom you want to publish the work schedule - then the `Publish` button will become active.**

### Filters
On the left side, you can always filter or search for specific people.
Additionally, we offer options:
* `Hide published schedules` - so you can quickly display the view with only unpublished artwork awaiting publication.
* `Hide empty teammates` - you will clear the list of employees who have no data assigned to them.

### Icon `i` in a circle next to the employee's name
It means that user has pending request/s.
When you hover the cursor over the icon, the details will be displayed.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendariicon_n5xju9.png)

### Time off 🏖️
If the employee has planned a vacation for the day on which he has been assigned a schedule, then the schedule and vacation information will be displayed simultaneously in the work schedule view.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendartimeoff_10md5t9.png)

➡️ The pending request is marked with a blue frame around the employee's name and on the day on which it occurs.
After clicking on this day in details on the right, just click on the application to `Approve` / `Reject`.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendarpendingrequest_pxdt4g.png)

### Business Trip ✈️
If employees have a delegation planned for the day on which the schedule is assigned to them, then the work schedule view will simultaneously display a schedule with information (name) about the delegation.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendarbusinesstrip_mx7het.png)

### Icons
Icons may also appear on shifts:
* `A cup with a hot drink` - means an automatic break planned in the schedule.
* `Clock` - means that the schedule has the option of counting overtime before and/or after the work schedule.
The legend is always available on the left side.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendaricons_114avu3.png)

### Wizards 📅
The wizard is available on the top right. It allows you to plan the same work schedule for more than one employee at the same time for a selected period of time (e.g. a whole month), with just a few clicks.It allows you to quickly add a schedule for selected people, for example from Monday to Friday from 8:00 am to 4:00 pm.

### Delete the shift 🗑️
To delete schedule click on the selected day and click the three dots in schedule in details on the right side.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendardeleteshift_12h9ld3.png)

### Deleting multiple graphics at once ✨ `Actions`
Select the employees for whom you want to delete the entire currently displayed work schedule, then click `Actions` in the top bar on the right and click `Delete schedules`. 
💡 Remember to `Publish` changes.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendardeletemultipleshifts_1jo2mvu.png)

### ✨ Actions (bulk actions)
This button offers three options:
* `Delete all unpublished` - Deletes all unpublished changes and restores irrevocably to the last published version of the work schedule.
* `Delete schedule` - Deletes the entire currently displayed work schedule for selected employees.
* `Copy schedule to...` - Copy the entire, currently displayed work schedule of the selected user to another selected user.

![](https://storage.crisp.chat/users/helpdesk/website/11ee26a505815800/calendarbulkactions_1a0u30.png)

### Three dots - on the top right
By clicking on the three dots icon in the upper right corner, we have additional options to choose from:
* `Print` - the program will automatically generate a planned schedule in PDF format ready for printing.
* `Download Schedules` - download a work schedule to a selected file saving the planned work schedule to a file.
* `Download Time Offs` - download time offs to a selected file saving all requests to a file.
* `View settings` - Group work schedules by hours. Combines the same artwork into one longer tile. It also makes the view more pleasant when planning many schedules for one day.